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  • Booking Platform
  • SaaS

BookaSolutions

Booking software for equipment and rentals: live availability, payments, deposits and handovers in one system.

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Booka admin dashboard with booking status summary, total bookings, confirmed revenue, filters, CSV export and a bookings table, plus navigation for calendar, booking types, emails, users and tenants.
Client
Booka Solutions
Industry
Equipment & rental hire
Services
Platform
Custom web application
Status
Live
Website

Overview

Project overview

Booka is a booking platform for organisations that hire out equipment, vehicles and other assets. Customers see what is available, choose their dates and pay online. Staff manage every booking, payment and handover from one dashboard.

It is the clearest example of the kind of work I now focus on: a complete product, not just a website. It covers the customer booking journey, payments, accounts, administration and automated email.

The challenge and the solution

The challenge

Organisations that lend or hire out equipment often run bookings across spreadsheets, email threads and paper forms. Things get missed, work is done twice, and assets sit unused because nobody can see what is actually available.

They needed one place to take bookings, collect payments and deposits, and track handovers, without adopting a generic tool that doesn't fit how they work.

The solution

I built Booka as a single booking flow and admin system. Each organisation gets a branded booking page where customers choose an item, check live availability, pick dates and give the details the organisation needs.

Behind it, staff get a dashboard to manage bookings, payments, handovers and follow-up, with list and calendar views, filters and CSV export. Booka is set up around each organisation's own rules, pricing and approvals.

Key features

What it does

Explained in terms of what it does for the organisation and its users. The technology is noted underneath where relevant.

  • Live availability

    Customers and staff can see what is free, booked or not ready to go before anyone commits.

  • Payments and deposits

    Payments and deposits are taken in one checkout as part of the booking.

    Stripe

  • Flexible pricing rules

    Prices can vary by item, customer type, booking length or use case. Approved groups can book for free.

  • Collection and returns

    Simple check-out and check-in steps keep handovers clear and accountable.

  • Custom booking forms

    Collects the information, forms or approvals an organisation needs before a booking is confirmed.

  • Automatic emails

    Confirmations, reminders and follow-ups go out without anyone having to remember to send them.

  • Admin dashboard

    One view of every booking with status, revenue, list and calendar views, saved filters, search and CSV export.

  • Secure staff sign-in

    Staff sign in with Google, with separate user management for each organisation.

    Google Sign-In

  • Multiple organisations

    Each organisation (tenant) runs its own branded booking page and settings on the same platform.

System / user flow

How it works

Customer journey
  1. 1Choose itemPick the equipment or vehicle
  2. 2Select datesCheck live availability
  3. 3Booking detailsForms, approvals, customer type
  4. 4PaymentPayment or deposit via Stripe
  5. 5ConfirmationAutomatic email
Admin journey
  1. 1DashboardBookings, revenue, status
  2. 2Calendar & listFilter, search, save views
  3. 3ManageHandovers, emails, cancellations
  4. 4ReportExport to CSV

Technology

Built with

  • React
  • Vite
  • Firebase
  • Stripe
  • Google Sign-In
  • Cloudflare

I choose the platform to suit each organisation: WordPress or Shopify when the team wants to manage everything themselves, and custom applications when the workflow needs something built specifically for it.

Gallery

Screens

bookasolutions.com
Booka product website homepage.
The Booka product website.
The Booka product website.
bookings.1stcathays.org.uk
1st Cathays Al-Huda equipment and vehicle hire booking page powered by Booka.
A live, branded deployment for 1st Cathays Al-Huda.
A live, branded deployment for 1st Cathays Al-Huda.
Booka product website on a mobile phone.
1st Cathays booking page on a mobile phone.

Results

The outcome

  • A live, multi-organisation booking platform in production, including a branded deployment for 1st Cathays Al-Huda.

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Need something similar?

Tell me about your organisation and what you're trying to achieve. I'll explain how I'd approach it.

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